Free tool · Paperwork that looks pro

Get the extra work signed first.

When the job changes, put it on paper before you do the work. Price the change by labor, materials, equipment and subs, add overhead and profit, show the new contract total and the schedule, and get both signatures.

Overhead is added to your costs first. Profit is figured on cost plus overhead.
The new contract total is the original price, plus changes already approved, plus this one.
Don’t start the extra work until you both sign. A verbal yes is hard to collect on.
This is a template, not legal advice. Your contract or your state may set other rules for changes.
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Your business

Business name

Phone

Website

Address

License number (optional)

Logo (optional)

Add a logo

It stays in your browser. Nothing is uploaded.

Brand color for the document

Used for headings and lines on the printed page.

Original agreement

The signed estimate or contract this change adds to.

Agreement or estimate number

Its date

Original contract amount

Earlier approved changes

The total of change orders already signed. Leave blank if this is the first.

Change order and customer

Change order number

Date

Name

Phone

Address

Job address (if different)

What’s changing

Describe the change

Say exactly what’s added, removed or done differently, so nobody remembers it another way later.

Why it’s changing

Cost of the change

Enter your costs by type. Overhead and profit are added at the end.

Labor

Line 1
Qty
Unit
Price
$0.00

Labor subtotal: $0.00

Materials

Line 1
Qty
Unit
Price
$0.00

Materials subtotal: $0.00

Equipment

Equipment subtotal: $0.00

Subcontractors

Subcontractors subtotal: $0.00

Overhead

Office, insurance, vehicles: what it costs to run the business.

Profit

Figured on cost plus overhead.

Tax rate (optional)

Tax applies to

This change lowers the price (a credit)

Use this when work is taken out of the job.

This change+$0.00

New contract total$0.00

The math: costs of $0.00 come to $0.00. New total: $0.00 original + $0.00 earlier changes + $0.00 this change = $0.00.

Schedule and payment

Days added

Leave blank if the schedule doesn’t change.

New completion date (optional)

When is this change paid?

Due when this change is signedAdded to the next progress paymentDue when the work is done

Photos (optional)

Show what you found or what’s changing.

Add photos

Up to 4. Each one is shrunk in your browser and never uploaded. Photos make saved drafts large. Photos stay on this page until you leave it.

Signatures

Don’t start the extra work until you both sign. The paper says so too.

Customer signature

Printed name

Sign inside the box.

Your signature

Printed name

Sign inside the box.

Preview

This is what prints. It updates as you type.

Your business name

Change order

Change order #: CO-1

Customer

Not filled in yet

What’s changing

Not filled in yet

Why

The customer asked for it

Cost of the change

Description	Qty	Price	Amount
No lines yet.
This change			$0.00

New contract total

Original contract: $0.00
Earlier approved changes: $0.00
This change: +$0.00
New contract total: $0.00

Schedule

This change doesn’t add time to the schedule.

Payment for this change

The $0.00 for this change is due when this change order is signed.

Approval

Work on this change starts only after both of us sign.

By signing, we both agree to the change, the price and the schedule above. Everything else in the original agreement stays the same.

CustomerDate:

ContractorDate:

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Get the extra work signed first.

Fill in your change order

Preview

What’s changing

Why

Cost of the change

New contract total

Schedule

Payment for this change

Approval

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